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Follow a real HR situation from question to resolution
One of my employees has resigned and wants to leave a month early to start another job. What should I do?
Let's work through this. What's the notice period, and would you release him early if handover is completed properly? do you have an internal replacement or need to hire one?
60 days. Yes, happy to shorten it if everything's properly handed over. I do have an internal replacement.
Ok here are my suggestion and next steps, if you are happy with it, I can proceed with preparing the necessary documents, please decide and let me know.
Practical Advice:
Condition the shortening decision to satisfactory handover (Hero tip: people tend to slow down during the notice period)
Hero Tip: Use pending leave to shorten the notice. This way you save on final settlement payout.
Prepare a tradable handover process. Once the person is gone, it's hard to find answers.
Legal Caution:
Final pay calculation and timing is important and late payment can trigger fines.
Labor and visa cancellation timing and any other government associated registration.
Document everything, avoid any verbal agreements.
I can help preparing:
Pending leave calculation
Resignation acceptance letter (clear off boarding expectations included)
Handover notes form
Off-boarding checklist
Final pay calculation
Final release letter
Would you like me to proceed preparing your documents?
Let's do that, shorten the notice to 30 days if the handover is done properly and he can use his leave to shorten it and Adam will be his replacement to take over the tasks. I don't need to calculate the leave, I have an HRIS that captures that information.
Great, before I proceed please provide the below information. please note that the information that you provide will not be saved on our platform and will be only used for this particular task:
Name of employee
Date of joining
Date of resignation
Salary split (basic/allowance)
Name of the replacement
Sure here you go: …..
HeroOS Prepares:
Resignation acceptance email/letter
Handover notes form
Off-boarding checklist
Final calculations
One Week Later!
I gave him the final calculations but he's asking me to transfer his final pay or portion of it to another account because he has a loan with this bank and he says that they will freeze his end of service. what should I do?
Ok understood, here is the appropriate advice, please see if it fits your situation.
Practical Advice:
In similar cases, depending on the bank, if the employee takes his new employment offer letter or if transitioning to self-employed, the trade license, the bank sees the income alternative and release the funds.
Legal Caution:
Avoid at all costs, because you have provided the bank with a salary transfer letter, that gives you as the employer an obligation to release their final settlement in full to the same bank.
End of Task
